From order to supplier, through to the received invoice
Purchase orders, goods-received notes and delivery notes — with stock updated automatically and everything linked to the supplier.
- Purchase orders
- Goods-received notes
- Partial receipt
- Stock on receipt
Purchase orders
+ New orderOpen orders
18
Pending receipt
6
Suppliers
42
Purchasing under control, from order to invoice
The usual problems
Orders by email
Ordering from suppliers by email or phone with no record at all.
Unrecorded receipts
No one logs what actually comes into the warehouse.
Invoices that don't add up
The supplier invoice doesn't match what was ordered or received.
Outdated stock
Inventory doesn't reflect the goods that just arrived.
Paper delivery notes
Physical paperwork that gets lost or is keyed into accounting by hand.
How Zynvio solves it
Purchase orders
Generate and send orders to your suppliers with line items, prices and lead times.
Status tracking
From draft to received, with the history of each order.
Goods-received notes
Record received goods against the original order.
Delivery notes
Document each shipment and receipt in detail, line by line.
Partial receipt
Receive in several deliveries and track what's pending on each order.
Invoice from the delivery note · In development
Turn what you've received into a supplier invoice in one click.
Linked suppliers
Every order and delivery note stays tied to its supplier record.
Stock updated on receipt
Inventory updates itself with each receipt.
Connect your tools via API
Every order and every receipt stays linked to your suppliers, your inventory and your received invoices.
- Purchase orders link to the supplier record, with their history and terms.
- Goods-received notes stay linked to the original purchase order.
- Receiving goods updates inventory in the warehouses module.
- Received invoices stay linked to the supplier, alongside their orders and delivery notes.
Automate your workflows
Fewer manual steps between the order and the stock in the warehouse.
- Stock updates itself when you confirm each receipt.
- Received goods enter inventory valued at their purchase cost.
- The order shows its real status: pending, partial or received.
- Partial receipts are deducted from the order's outstanding balance.
Who it's for
Distribution
Orders to multiple suppliers with partial receipts.
What you gain
Purchase orders with real status tracking.
Receipts recorded and traceable by delivery note.
The whole purchase cycle traceable, from order to invoice.
Stock updated with no manual work.
Suppliers with their purchase history at hand.
Frequently asked questions
How does the purchasing cycle work?
You create a purchase order to the supplier, record the receipt of goods with a goods-received note and, when the supplier's invoice arrives, record it linked to their record alongside the rest of the cycle.
Can I receive an order in several deliveries?
Yes. Every order supports partial receipts and shows at all times what's still pending to receive.
Does stock update when I receive goods?
Yes. Every goods-received note updates the stock of the corresponding warehouse in real time.
Can I generate the supplier invoice from the delivery note?
Not yet: automatic conversion of a delivery note into a received invoice is in development. Today you record the supplier's invoice and it stays linked to their record, alongside their orders and delivery notes.
Does everything stay linked to the supplier?
Yes. Every order, delivery note and received invoice stays linked to the supplier record, with its full purchase history.
Explore more modules
Turn your operation into a connected system
Request a demo and see Zynvio in action.